PA to SVP Asia Pacific & India Upstream

Overview

Job Family Group:

Business Support Group Stellenbeschreibung:

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and executive support to the Senior Vice President (SVP) for Asia Pacific & India Upstream. This role is crucial for ensuring the smooth and efficient operation of the SVP's office, enabling them to focus on strategic priorities.

Job Responsibilities

• Manage and maintain the SVP's complex calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Partner closely with the SVP, Business Advisor, and Leadership Team to coordinate strategic priorities and ensure timely execution of commitments.
• Coordinate and prepare materials for meetings, presentations, and conferences, ensuring all necessary documents are accurate and distributed in a timely manner.
• Act as a primary point of contact for internal and external stakeholders, screening calls, emails, and correspondence, and directing inquiries appropriately.
• Handle confidential information, records, and documentation with the highest standards of integrity and discretion.
• Support the preparation of executive briefings, reports, presentations, and other communications, demonstrating strong writing and communication skills.
• Organize and coordinate end-to-end domestic and complex international travel, executive visits, events and organizational meetings.
• Process expense reports, invoices, purchase orders and other financial documentation in accordance with company policies.
• Proactively anticipate the needs of the SVP and the leadership team, identifying and resolving potential issues before they arise.
• Provide guidance, coaching, and informal leadership to administrative professionals across the organization and promote best practice and knowledge sharing within the administrative community
• Contribute to a positive and efficient work environment through excellent organizational and interpersonal skills.
• Proven experience as a Personal Assistant or Executive Assistant supporting senior-level executives, preferably within a large, international organization.
• Exceptional organizational and time management skills with the ability to prioritize effectively in a fast-paced environment.
• Excellent written and verbal communication skills, with a high level of attention to detail and accuracy.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent judgment and ability to maintain confidentiality and exercise discretion.
• High degree of adaptability and ability to manage multiple priorities simultaneously.
• A collaborative approach with strong interpersonal skills and the ability to build effective relationships at all levels.
• Proactive problem-solver with a strong sense of initiative.
• Understanding of emotional intelligence and ability to adapt communication style to different partners.
• Experience with international travel arrangements and logistics is highly desirable.
• Knowledge of the energy or upstream industry is a plus.
• A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the attitude of giving back to our environment are highly valued
• Possibility to join our social communities and networks
• Learning opportunities and other development opportunities to craft your career path
• Life and health insurance, medical care package
• And many other benefits

Job Qualifications:

At bp, we provide the following environment and benefits to you!

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status!

Reiseanforderungen:

Keine erwartete Reisetätigkeit Unterstützung bei Umzug:

Diese Rolle ist nicht für Umzugskostenhilfe verfügbar Arbeitsort:

Diese Position ist nicht im Homeoffice tätig

Skills:

Anpassungsfähigkeit, Authenticity, Courage, Creativity and Innovation, Curiosity, Digital Fluency, Emotionen verstehen, Entscheidungsfindung, Ethical judgement, Excellence, Influencing, Kommunikation, Kontinuierliches Lernen, Listening, Managing volatility, Problemlösung, Resilience, Self-Awareness, Stakeholder-Engagement, Stakeholder-Management, Wissensaustausch, Writing skills, Zusammenarbeit .


 Legal Disclaimer:

Wir sind ein Arbeitgeber mit Chancengleichheit und schätzen Vielfalt in unserem Unternehmen.  Wir diskriminieren nicht aufgrund von Herkunft, Religion, Hautfarbe, nationaler Herkunft, Geschlecht, Geschlechtsausdruck, sexueller Orientierung, Alter, Familienstand oder Neurodiversität/neurokognitiver Funktion.  Wir stellen sicher, dass Personen mit Behinderungen angemessene Unterstützung für die Teilnahme am Bewerbungs- oder Interviewprozess, der Ausübung wichtiger Stellenfunktionen und den Erhalt anderer Arbeitgeb