O365 Analyst

Overview

• Manage and implement SharePoint permissions, access control, and governance policies
• Develop and customize forms using Microsoft Power Apps (PowerApps Studio)
• Build and maintain workflows using Power Automate for SharePoint-based processes (simple to complex)
• Administer and govern Power Platform environments, including DLP policies and environment strategy
• Collaborate with stakeholders to gather requirements and translate them into technical solutions
• Implement document management solutions (metadata, content types, retention policies)
• Develop intelligent document processing solutions (classification, metadata extraction, search optimization)
• Integrate SharePoint with external systems using Microsoft Graph API
• Design and develop AI-powered solutions within Microsoft 365 (e.g., automation, insights, content intelligence)
• Ensure compliance, security, and best practices across SharePoint and Power Platform
• Provide support, troubleshooting, and continuous improvement of existing solutions
• Resolve O365 tickets escalated from the service desk and communicate directly with customers to resolve, escalate, or reroute tickets
• Title and job description are not exhaustive, and the Smiths may require you from time to time to undertake other reasonable tasks within your capacity.
• Site design and architecture
• Permissions and access management
• Lists, libraries, content types, metadata
• SharePoint Migration experience with tools like ShareGate, SharePoint Migration Manager, etc
• Hands-on experience with:
• Microsoft Power Apps (Canvas apps, custom forms)
• Power Automate (end-to-end workflow automation)
• Experience in Power Platform administration and governance
• Environment management
• DLP policies
• Licensing awareness
• Strong experience in workflow design (simple to complex business processes)
• Experience with Microsoft Graph API for integrations and Microsoft PowerShell
• Microsoft certifications (e.g., MS‑900, PL‑900, or similar)
• Experience with SharePoint Framework (SPFx) for custom development
• Exposure to Azure services (AI, automation, integrations)
• Familiarity with Microsoft Copilot capabilities
• Basic scripting knowledge (PowerShell, PnP)
• Knowledge of Microsoft Purview
• Knowledge of REST APIs and connectors
• Support the global infrastructure of O365
• Global Service Desk
• Client Services
• Operations Team
• Project Managers
• Business Engagement Mangers
• Microsoft
• HCL, Kagool
• Guest Users
• This position is required to assure compliance of Company operations to all applicable laws, regulations and standards, good business practices and company documented procedures (including knowledge of all standards, government occupational health and environmental regulations and statutes related to the site).
• Follow all environmental requirements consistent with supporting the company’s environmental performance goals.
• Complete, and actively participate in all other HSE training requirements

At Smiths we apply leading-edge technology to design, manufacture and deliver smarter engineering solutions for mission-critical applications, solving some of the world's toughest problems for our customers, our communities and our world. We are a FTSE100, global business of around 15,000 colleagues, based in 50 countries.

Our solutions have a real impact on lives across the planet, enabling industry, improving healthcare, enhancing security, advancing connectivity, and supporting new homes. Our products and services are often critical to our customers’ operations, while our proprietary technology and high service levels help create competitive advantage. We welcome colleagues with a curious mind, who are happy with responsibility, enjoy a challenge and are attracted by the idea of working at a business with an almost 170-year history of innovation, and four global divisions, all experts in their field.

Job Purpose:

We are looking for an experienced SharePoint Analyst with over 5 years of hands-on expertise in designing, developing, and managing solutions within SharePoint Online and the broader Microsoft 365 ecosystem (MS Teams, OneDrive, Power Platform, Viva and MS Graph).

The role focuses on site design, permissions management, custom forms, workflow automation, and governance, along with exposure to AI-powered solutions and modern Microsoft technologies.

Position would be primarily covering UK hours (12:30PM-9:30PM IST). May be needed to cover rotational shifts (US and APAC Hours)

Duties: Design and develop SharePoint Online sites (communication sites, team sites) aligned with business requirements

Essential:

5+ years of experience in SharePoint Online Development

SharePoint\MS Teams\OneDrive

Power Platform

Automation & Integration

Desirable:

Impact and Scope:

Key Internal & External Relationships:

Internal

External

HSE Requirements:

At Smiths, our values guide everything we do. We act with integrity, always doing what’s right an