Account Manager - Fund Accounting

Overview

• Process (Operating Model, Reporting, Compliance)
• Financial Close & Reporting: Own monthly/quarterly close for funds and feeder vehicles; deliver financial statements (US GAAP/IFRS), partner capital accounts, and investor-level reporting with high accuracy and speed.
• Capital Activity Operations: Oversee end-to-end workflows for capital calls, distributions, true-ups, equalizations, and side letter economics—ensuring precision and timely investor communications.
• Valuations & Waterfalls: Coordinate fair value measurements (ASC 820/IFRS 13) and run waterfall allocations (deal-by-deal/fund-as-a-whole) including carried interest, preferred return, and catch-ups.
• Regulatory & Tax: Ensure compliance with AIFMD, Form PF, Annex IV, FATCA/CRS, and local filings. Partner with Tax for K-1/Investor tax packs and jurisdictional complexities.
• Policies & SOPs: Author, maintain, and enforce global accounting policies, playbooks, RACI matrices, and escalation protocols. Drive QA/QC reviews and exception management.
• Continuous Improvement: Lead Lean/Six Sigma initiatives; reduce close-to-report cycle time, lower error rates, and eliminate manual reconciliations through automation and standardization.
• Client Service (LP/GP Experience, Stakeholder Management)
• Investor Excellence: Serve as senior point of contact for LPs, addressing complex inquiries and bespoke reporting. Maintain SLAs for response times and accuracy.
• Stakeholder Partnership: Collaborate with Deal Teams, Portfolio Monitoring, IR, Legal/Compliance, and External Auditors/Administrators to ensure seamless information flow and timely deliverables.
• Onboarding & Transitions: Lead onboarding for new funds/investors, side letters, and transitions from/to administrators. Ensure change governance, cutover plans, and risk controls.
• Communications: Produce clear, executive-ready materials—dashboards, variance analyses, waterfall summaries, and board/regulatory packs. Anticipate issues and proactively manage expectations
• Platform (Technology, Data, Controls)
• Systems Ownership: Drive roadmap, selection, and optimization of the fund accounting tech stack (e.g., GL, waterfall, capital activity modules, data warehouse, BI/visualization tools). Champion automation for capital calls/distributions, waterfalls, and management fee/carried interest calculations.
• Data Architecture & Governance: Establish standardized data models and golden sources for portfolio, capital activity, and investor records. Implement robust reference/master data management and reconciliation frameworks.
• Controls & Security: Implement SOX-style internal controls, segregation of duties, audit trails, and role-based access. Ensure cyber-resilience and data privacy compliance (GDPR, CCPA as applicable).
• Scalability & Reliability: Build repeatable, resilient operating models that support new fund launches, multi-currency books, and complex structures (blockers/aggregators). Target straight-through processing (STP) and best-in-class cycle times.
• People (Leadership, Capability, Culture)
• Team Leadership: Manage and mentor fund controllers and teams across locations/time zones. Build succession plans and career paths; cultivate a high-performance culture.
• Workforce Planning: Align capacity with demand (fund launches, transactions, audit cycles). Optimize onshore/offshore mix and leverage managed services/administrators where strategic.
• Skills & Training: Implement structured learning paths (PE accounting standards, waterfalls, systems), certification support (CPA/ACA/CFA), and cross-training programs.
• Culture & Engagement: Promote accountability, continuous learning, and psychological safety. Recognize excellence and build inclusive practices that improve retention and productivity.
• Timeliness: % on-time financial statements; close cycle duration; SLA adherence for capital calls/distributions and investor inquiries.
• Quality: Error rate per reporting cycle; audit

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Core Responsibilities

Key Performance Indicators (KPIs)