Document Controller

Overview

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

The Document Controller is responsible for managing, maintaining, tracking, and distributing project documentation in accordance with client, project, supplier, and company requirements. The role ensures that documents are properly controlled, reviewed, approved, updated, and distributed within established deadlines while maintaining accuracy, confidentiality, and compliance with quality procedures.

Key Responsibilities

• Establish and maintain an effective document control system for all project-related documentation.
• Manage document distribution schedules based on client, project, supplier, and internal requirements.
• Coordinate the submission, review, approval, revision, and distribution of project documents.
• Monitor document status and ensure timely updates, approvals, and submissions to meet project deadlines.
• Coordinate with project teams, engineers, consultants, clients, suppliers, and other stakeholders to ensure document revisions are completed and properly reviewed.
• Maintain accurate document registers, logs, transmittals, revision histories, and tracking records.
• Ensure all documents are correctly identified, numbered, dated, revised, and filed according to established procedures.
• Maintain both electronic and hard-copy document filing systems and ensure easy retrieval of records when required.
• Prepare and distribute drawings, specifications, reports, correspondence, forms, and other project documents to authorised personnel.
• Ensure that completed documents are reviewed and signed off by the appropriate personnel before distribution.
• Control obsolete and superseded documents and ensure that only the latest approved revisions are available for use.
• Follow standardised document control procedures and exercise appropriate judgement when handling project-specific requirements.
• Maintain document tracking and production systems throughout the project lifecycle.
• Support project teams by providing accurate and timely documentation and status information.
• Ensure compliance with company document control policies, quality assurance procedures, and client requirements.
• Assist with audits and provide document records and reports when required.
• Maintain confidentiality and security of project and company documentation.
• Diploma or bachelor’s degree in business administration, engineering, information management, or a related field.
• Experience in document control, project administration, or a similar role.
• Strong knowledge of document management and document control procedures.
• Good understanding of revision control, document registers, transmittals, and approval workflows.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with document management systems such as Aconex, SharePoint, EDMS, Procore, or similar platforms is an advantage.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to coordinate effectively with multiple departments and stakeholders.
• Ability to work under deadlines and manage multiple documents and priorities simultaneously.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better w